Kudos Data Privacy Policy

Data Usage & Privacy Policy

ICO registration – ZA052440

Collection Policy

Kudos Data Solutions are a reseller of third party datasets, sourced from our partners including (but not limited to) DBS Data, Call Credit, Experian, Dun & Bradstreet. These datasets comprise of a variety of sources from the public domain, including The Edited Electoral Roll, Companies House, Land Registry, anonymised Census data and Valuation Office Agency. Our partners may provide consented online and offline lead generation and surveys. Our partners’ contributors of consented data collect permissioned data compliant with all of the applicable laws, regulations and guidelines surrounding the use of third party data and in accordance with these example consent statements.

Sample consent form 1
Sample consent form 2
Sample consent form 3

Retention Policy

Kudos retain data subject’s details for as long as they are valid, accurate and up to date or until such time that a data subject chooses to unsubscribe directly with us or via one of our partners who are making use of their details provided by us. Our partners maintain regular contact and ensure that data subjects have the opportunity to opt out at least once every six months.

Suppression Policy

  1. A contributor (or a client) requests it be suppressed (actioned within 7 days of request).
  2. Processing determines the record to be inaccurate.
  3. Marketing activity determines the record to be invalid.
  4. The record matches to a suppression file.
  5. The data subject requests (by any means) that their details be suppressed (actioned within 7 days of request).
  6. No offers (opportunities to opt-out) have been sent to the data subject for six consecutive months.

Subject Access Requests (SAR) & Opting Out

Kudos aim to respond to a SAR within two working days and in most cases within one working day. A SAR or an opt-out can be made by emailing info@kudos-data.co.uk

Data subject’s requests (by any means) that their details be deleted/removed/suppressed are actioned within 7 days of request

Regardless of whether we hold a data subjects details we are pleased to add them to our suppression files to ensure that we do not make use of them now or in the future should they so choose. Further, we assist data subjects should they wish to be removed from other industry lists.

Data That Kudos Supply To You

All information or data supplied by us to you will be from publicly accessible information sources only. This may include data related to organisations, individuals, property or localities.

Third Party Marketing

Kudos will never share your data with any third parties for marketing purposes.

Processing of Information

We process personal information to enable us to provide list broking services which may include selling, hiring or exchanging lists on behalf of the list owner; advertise other organisations goods and services; promote our own services, managing our own accounts and records and support and manage our employees.

Type/classes of Information Processed

We process information relevant to the above reasons/purposes. This information may include: personal details, family details, financial details, employment and education details, goods and services provided.

We also process sensitive classes of information that may include lifestyle and social circumstances.

Who the Information Is Processed About

We process personal information about: customers and clients; suppliers; professional advisers and consultants, enquirers, employees.

Who The Information May Be Shared With

We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary or required we may be required to share information with:
professional advisers and consultants, list users, current, past and prospective employers, suppliers and service providers, traders in personal information, data processors, educators and examining bodies, employment and recruitment agencies, persons making an enquiry or complaint, survey and research organisations, family, associates and representatives of the person whose personal data we are processing, debt collection and tracing agencies, credit reference agency, financial organisations, central government

Data Transfers

It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the data protection act.

Research Services

All Research services are undertaken under the terms of a Non Disclosure Agreement. Any data you provide to Kudos is bound by the following terms:

• All data remains your property, including Intellectual Property Rights
• Data will be transferred securely using encryption services
• Your data will be stored on the Microsoft SharePoint Cloud.
• No data will be disclosed to any third party without your written approval in advance, unless we are required to do so by law.
• We will securely delete data you send to us after completion of the project, or at any time on request.

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Kudos will never pass your details to third parties for marketing use. By entering these details, Kudos may occasionally contact you about the services and resources that we offer.